Accurate recording of products in your inventory is essential for proper stock management and cost control. Butler allows you to add new products manually, ensuring all necessary information is entered correctly. This guide provides step-by-step instructions for the process.
The steps are simple:
1. Log in to the Butler Panel
Sign in to the Butler Panel with your account credentials. If you encounter difficulties, refer to the login guide found here.
2. Go to the “Inventory” Tab
Open the options menu on the left-hand side. Navigate to the tab named “Inventory.”
3. Start Manual Addition
On the “Inventory” page, you’ll notice it is divided into three subtabs: “Stock,”
“Suppliers,” and “Orders.” To manually add a product, stay in the default “Stock” tab.
At the top of the tab, you will find a button labeled “+ Manual Addition.” Click this button.
4. Fill in Product Details
A new window will appear where you need to enter the information for the product:
Product Name: Enter the name of the product. It’s recommended to use the same name as your supplier so you know exactly which product it is, making supply ordering easier.
Product Code (optional): If you use codes for your products (e.g., barcodes, internal codes), you can enter them here. If not, leave this field blank.
Note: You can either enter the product name or the product code. At least one of these fields must be filled in for the product to be added to the system.
Description (optional): You can add a short description of the product if it helps with organization (e.g., “Milk from local producer”).
Unit of Measurement: Select from the list the unit of measurement you use for this specific product (e.g., “g” for grams, “ml” for milliliters, “pcs” for pieces, etc.).
Quantity per Unit: This field is important if your unit of measurement is “piece.” Enter how many units are contained in one piece (e.g., if you sell eggs by the dozen and the unit is “pcs,” enter “12”).
However, this is equally important for products measured in weight or volume, such as kilos, grams, or liters.
Example: If a bag of coffee beans is 3kg, and you have set the unit of measurement to grams in the previous step, then the quantity per unit should be 3000g.
Similarly, if you purchase milk in 1lt packages, the quantity per unit should be 1000ml, and so on.
Units per Package: Enter how many “units” (as defined above) are included in one package you purchase. For example, if you buy milk in boxes of 6 units, enter “6.”
Package Cost: Enter the cost of an entire package (not the cost per unit). Since there is currently no cost breakdown into pre- and post-VAT, you can enter whichever amount works best for you.
Supplier (optional): You can select the supplier of the product.
Finish and Save:
Once you have filled in all the required fields accurately, click the “+ Add” button.
The new product will be added to your inventory and will be available for management and use in your catalogue recipes.
To see how to add a recipe to a product, refer to the guide found here.